This document is the Hypixel Studios Job Applicant Data Protection Statement. It contains all the information you need to understand how we use your data in the job application process. We reserve the right to change this Data Protection Statement from time to time at our sole discretion upon notice to you.
References to “Hypixel Studios”, “us”, “our” and “we” mean Hypixel Studios Ltd.
If you have any questions about how we use your data or any complaints, please contact us.
Data Protection Officer
100 Patrick Street
Email: [email protected]
In order to gather the personal data we need for the purposes set out in Section 3 – ‘Use of Information’ below, we may obtain personal information:
We may use the personal data we gather for any or all of the following purposes:
The legal bases we rely on for using your personal data for each of the above purposes are as follows:
|Legal Bases||Purposes (letters correspond to the list above)|
|The processing is necessary for compliance with a legal obligation to which the controller is subject:||B, E, G, H|
|The processing is necessary for the performance of a contract to which the data subject is party or in order to take steps at the request of the data subject prior to entering into a contract:||A, E|
|The processing is necessary for the purposes of the legitimate interests pursued by the controller or by a third party. Hypixel Studio’s legitimate interest is:||
C. to engage in activities to improve and adapt the processes, systems, etc we use in our recruitment process to ensure that they are effective and efficient;
D. to engage in activities to improve and adapt our recruitment processes and to ensure that our systems are effective and efficient;
F. to run its business efficiently, effectively and legally and to prevent any issues that may arise in the recruitment process from happening again;
We may require information relating to any convictions you may have for any relevant criminal offences. Where requested, this information will be required for the performance of a contract, where authorised or required by law, in particular employment law (such as the Minimum Competency Code).
We may need to gather information relating to any health conditions you may have. Where we gather this information it will be done where authorised or required by law, in particular employment law (such as health and safety legislation).
In Northern Ireland, under the Community Background Information legislation, we need to gather data relating to the religious beliefs of all job applicants and provide it to the Equality Commission. Under these rules, where you do not provide us with the information we request, we are required to provide a reasonable indication based on the information at our disposal. The legal basis for this processing is that this is a legal obligation imposed on us in relation to the area of employment.
You may refuse to provide any personal data requested from you. However if you decide not to provide information requested, it may affect our ability to consider your application for the position in question.
The table below contains examples of the types of recipient we share personal data with. The exact categories of recipient change from time to time and may vary depending on the circumstances of the recruitment process.
|Your Representatives||any party you have given us permission to speak to and other people or companies associated with you (for example a referee, a recruitment agency or a lawyer).|
|Our Representatives||for example our employees, agents and contractors including companies that provide services in relation to recruitment (recruitment agencies, online jobs boards, social media platforms, newspapers, relevant institute websites), tech tests, market research, telecommunications (including phone, email and video conferencing), data storage, IT and IT security, external auditors.|
|Other||State or government departments, bodies or agencies.|
The table below contains a list of some examples of the types of data we collect. The exact categories of data will change from time to time and may vary depending on the applicant and the role in question.
|Category||Type of Data Collected|
|Personal Details||Name, address, date of birth, contact details, proof of identity, passport and visa information (for non-EEA nationals requiring permission to work in Ireland and/or the UK), results of tech tests and any other details provided in your CV, during an interview or otherwise.|
|Employment and Education Details||Employment history, education, qualification and training details, membership status of any relevant bodies, any information required for compliance with the Minimum Competency Code and/or Fitness and Probity Standards, any other details provided in your CV, during an interview or otherwise.|
|Information obtained from sources other than you||Information about your education and employment from the relevant institution and the referees you provide to us, any information from searches we carry out.|
Generally we keep personal information for the following periods:
|Type of Information||Retention Period|
|Individuals who go through a job application process and are unsuccessful or do not take up a job offer.||Up to 4 years in Northern Ireland.|
|Individuals who provide unsolicited CVs.||12 months (for consideration if a position comes up).|
However in some limited cases we may need to keep your information longer. Examples of these situations may include system back-ups required for disaster recovery and for handling complaints or claims.
If you become a member of staff (whether temporary, permanent, direct employee, contractor or any other variation), our Staff Data Protection Statement will explain how your personal data will be processed.
As a ‘data subject’ you have the following rights:
Please send all requests in writing to the Compliance Department (details set out at Section 1 'Who we are' above), together with enough information to allow us to deal with your request. It may take up to a month to process your request, with the possibility of an extension of another two months. If we have reason to refuse your request, we will notify you within a month of the refusal and the reason for it.
You also have the right to lodge a complaint with the Data Protection Commission. Their contact details can be found on ico.org.uk.